---
title: "NEW: AI Immunization Loader "
description: The new AI Immunization Loader allows staff to upload a student’s immunization card and use AI to scan the document and populate the identified immunization dates directly into the student’s Immunization Record.
---

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November 10, 2026

# NEW: AI Immunization Loader

## The new AI Immunization Loader allows staff to upload a student’s immunization card and use AI to scan the document and populate the identified immunization dates directly into the student’s Immunization Record.

---

The **AI Immunization Loader** simplifies the process of entering student immunization records by allowing staff to upload an immunization card and use AI to identify and populate immunization dates into the student’s record. Staff can review the information identified by the tool before completing the import, helping reduce manual data entry and streamline immunization record management.

If you are interested in joining the Beta program, please contact a **School Pathways Representative:**

- **Customerservice@schoolpathways.com**
- **+18662006936**

**A Note on Privacy and Data Handling**

Documents are processed under zero-retention, no-training AI policies, encrypted in transit, and never stored by the AI provider. Temporary processing copies are removed within 24 hours. Do not configure highly confidential documents, such as IEPs or 504 plans, for AI checks.

---

##### **Navigation**

**Upload an Immunization Record**

- Navigate to the **Student Dashboard \> Med \> Immunization Record** tab.

![Screenshot 2026-10-07 at 11.41.44 AM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202026-10-07%20at%2011.41.44%20AM.png?width=670&height=278&name=Screenshot%202026-10-07%20at%2011.41.44%20AM.png)

- In the lower-right corner of the page, select **Upload from Document**.

![Screenshot 2026-10-07 at 11.40.50 AM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202026-10-07%20at%2011.40.50%20AM.png?width=670&height=243&name=Screenshot%202026-10-07%20at%2011.40.50%20AM.png)

- Upload a clear photo or scan of the student's immunization card. Must be in **PDF, DOC or DOCX** format.

1. 1. **AI scans the card:** The AI reads the uploaded immunization card and extracts each vaccine and dose date. It looks for:  
            1. Student Name on the record
            2. Each vaccine name
            3. Each dose date
            4. Typed or handwritten entries

1. 1. **Review the results:** Compare the extracted vaccine and dose information against the original immunization card to verify accuracy. Review vaccine names and dose dates.
     2. **Confirm the import:** Once the information has been reviewed, confirm the results to apply the vaccine and dose dates to the student's Immunization Record.

**Important:** Always review the AI-extracted information against the original immunization card for accuracy before applying it to the student's record.

![Screenshot 2026-10-27 at 2.09.46 PM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202026-10-27%20at%202.09.46%20PM.png?width=533&height=300&name=Screenshot%202026-10-27%20at%202.09.46%20PM.png)

- The name on the uploaded document is compared against the student's name in the system. If the names do not match, a warning displays the name detected on the document and prompts the user to confirm whether they wish to proceed before any data is entered.

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[mailto:customerservice@schoolpathways.com](mailto:customerservice@schoolpathways.com)

```json
{
  "@context" : "https://schema.org",
  "@type" : "Organization",
  "address" : {
    "@type" : "PostalAddress",
    "addressCountry" : "USA",
    "addressLocality" : "Portola",
    "addressRegion" : "CA",
    "postalCode" : "96122",
    "streetAddress" : "PO Box 432"
  },
  "description" : "School Pathways offers K-12 Student Information System (SIS) and education software for charter schools and non-traditional programs.",
  "email" : "hello@schoolpathways.com",
  "logo" : "https://learn.schoolpathways.com/hubfs/School%20Pathways%20Horizontal%20logo%20DARK.png",
  "name" : "School Pathways",
  "sameAs" : [ "https://www.linkedin.com/company/school-pathways-llc", "https://www.facebook.com/schoolpathways/", "https://x.com/_schoolpathways" ],
  "telephone" : "866-200-6936",
  "url" : "https://schoolpathways.com/"
}
```