---
title: Setting a School Calendar for a New School Year
description: The guide covers key actions such as selecting the calendar year, defining specific dates, customizing calendar days, and activating the calendar, ensuring that all necessary steps are followed for a successful calendar setup.
---

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August 28, 2024

# Setting a School Calendar for a New School Year

## The guide covers key actions such as selecting the calendar year, defining specific dates, customizing calendar days, and activating the calendar, ensuring that all necessary steps are followed for a successful calendar setup.

#### **Table of Contents**

1. [Navigate to the School Calendar Settings](https://help.schoolpathways.com/knowledge/page/admin/setschoolyear#one)
2. [Access the Calendar Days Tab](https://help.schoolpathways.com/knowledge/page/admin/setschoolyear#two)
3. [Select the Calendar Year](https://help.schoolpathways.com/knowledge/page/admin/setschoolyear#three)
4. [Choose the Correct Track](https://help.schoolpathways.com/knowledge/page/admin/setschoolyear#four)
5. [Enter the First and Last Day of School](https://help.schoolpathways.com/knowledge/page/admin/setschoolyear#five)
6. [Define Specific Dates](https://help.schoolpathways.com/knowledge/page/admin/setschoolyear#six)
7. [Customize Calendar Days](https://help.schoolpathways.com/knowledge/page/admin/setschoolyear#seven)
8. [Print the Calendar](https://help.schoolpathways.com/knowledge/page/admin/setschoolyear#eight)
9. [Activate the Calendar](https://help.schoolpathways.com/knowledge/page/admin/setschoolyear#nine)

---

### 1. Navigate to the School Calendar Settings

- **Go to:** Admin \> Settings \> School Calendars:
  
  ![](https://help.schoolpathways.com/hs-fs/hubfs/image-png-Nov-17-2022-04-39-59-1454-PM.png?width=625&height=535&name=image-png-Nov-17-2022-04-39-59-1454-PM.png)

### 2. Access the Calendar Days Tab

- **Click on the Calendar Days** tab at the top:
  
  ![](https://help.schoolpathways.com/hs-fs/hubfs/image-png-Jul-14-2022-05-58-33-75-PM.png?width=452&height=196&name=image-png-Jul-14-2022-05-58-33-75-PM.png)

### 3. Select the Calendar Year

- **Click the dropdown to Choose Calendar Year:**
  
  ![](https://help.schoolpathways.com/hs-fs/hubfs/image-png-Jul-14-2022-05-59-01-59-PM.png?width=158&height=201&name=image-png-Jul-14-2022-05-59-01-59-PM.png)
  
  ```
  [(This screenshot shows the dropdown menu to select the calendar year.)
  ```

### 4. Choose the Correct Track

- **Click the Track** dropdown to choose the correct track.
- Click **Set Year Details:**
  
  ![](https://help.schoolpathways.com/hs-fs/hubfs/image-png-Jul-14-2022-05-59-24-62-PM.png?width=487&height=200&name=image-png-Jul-14-2022-05-59-24-62-PM.png)

### 5. Enter the First and Last Day of School

- **Enter the dates** for the first and last day of school:
  
  ![](https://help.schoolpathways.com/hs-fs/hubfs/image-png-May-28-2024-09-11-21-0050-PM.png?width=466&height=276&name=image-png-May-28-2024-09-11-21-0050-PM.png)
- Click **Save Above Details:**  
  ![](https://help.schoolpathways.com/hs-fs/hubfs/image-png-Jul-14-2022-09-50-51-60-PM.png?width=202&height=126&name=image-png-Jul-14-2022-09-50-51-60-PM.png)

\* Entering P1, P2, or YE dates are not necessary at this time and should not be set until the date passes and you are ready to report your attendance for this time frame

Use the "Is Primary School Calendar" checkbox to indicate your primary calendar.

### 6. Define Specific Dates

- **Click Define Dates:**
  
  ![](https://help.schoolpathways.com/hs-fs/hubfs/image-png-Jul-14-2022-09-53-49-33-PM.png?width=528&height=113&name=image-png-Jul-14-2022-09-53-49-33-PM.png)

### 7. Customize Calendar Days

- **Click inside a blue box** to change its color and code it for different categories (Holidays, Emergency days, ACA days, etc.):

### 8. Print the Calendar

- To **print your calendar**, click on the blue icon labeled **Print Calendars** located at the top of the page:
  
  ![](https://help.schoolpathways.com/hs-fs/hubfs/image-png-Aug-23-2024-09-02-57-1539-PM.png?width=461&height=366&name=image-png-Aug-23-2024-09-02-57-1539-PM.png)

### 9. Activate the Calendar

- **Click Make this calendar Active** if you are ready for the calendar to be active.
- **Check the Set all unchecked days to Normal School Day** checkbox. This will auto-fill all days with the normal schedule.
- **Click Save**:
  
  ![](https://help.schoolpathways.com/hs-fs/hubfs/image-png-Jul-14-2022-09-55-18-56-PM.png?width=282&height=93&name=image-png-Jul-14-2022-09-55-18-56-PM.png)

**Note:** The calendar has to be active before you can input reporting periods. You will receive a warning message if your calendar has fewer than 175 days.

 

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    - [Activity Logs](https://help.schoolpathways.com/knowledge/bottom-toolbar-features?hsLang=en#activity-logs)
- [Webinars](https://help.schoolpathways.com/knowledge/webinars?hsLang=en#main-content)

    - [Webinars](https://help.schoolpathways.com/knowledge/webinars?hsLang=en#webinars)
    - [End of Year Checklist for Classroom Based /Video](https://help.schoolpathways.com/knowledge/webinars?hsLang=en#end-of-year-checklist-for-classroom-based-video)
    - [Distance Learning / Videos](https://help.schoolpathways.com/knowledge/webinars?hsLang=en#distance-learning-videos)
- [Zoom](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#main-content)

    - [Reports](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#reports)
    - [Teachers Step 2](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#teachers-step-2)
    - [Teachers Step 1](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#teachers-step-1)
    - [Admin](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#admin)
- [CALPADS](https://help.schoolpathways.com/knowledge/calpads?hsLang=en#main-content)

    - [CCI Dashboard Tour](https://help.schoolpathways.com/knowledge/calpads?hsLang=en#cci-dashboard-tour)

[![School Pathways Horizontal logo DARK](https://help.schoolpathways.com/hs-fs/hubfs/School%20Pathways%20Horizontal%20logo%20DARK.png?width=200&height=93&name=School%20Pathways%20Horizontal%20logo%20DARK.png "School Pathways Horizontal logo DARK")](https://help.schoolpathways.com/knowledge?hsLang=en)

| [Webinar Registration Link](https://www.gotostage.com/channel/6ad5fe45cab0462a930c0420a4bb82e9) | [SIS Log In](https://milestone.plsis.com/mod.php/index.php?) | [School Pathways Blog](https://www.gotostage.com/channel/6ad5fe45cab0462a930c0420a4bb82e9) | Contact Us |
| --- | --- | --- | --- |

 

[mailto:customerservice@schoolpathways.com](mailto:customerservice@schoolpathways.com)

```json
{
  "@context" : "https://schema.org",
  "@type" : "Organization",
  "address" : {
    "@type" : "PostalAddress",
    "addressCountry" : "USA",
    "addressLocality" : "Portola",
    "addressRegion" : "CA",
    "postalCode" : "96122",
    "streetAddress" : "PO Box 432"
  },
  "description" : "School Pathways offers K-12 Student Information System (SIS) and education software for charter schools and non-traditional programs.",
  "email" : "hello@schoolpathways.com",
  "logo" : "https://learn.schoolpathways.com/hubfs/School%20Pathways%20Horizontal%20logo%20DARK.png",
  "name" : "School Pathways",
  "sameAs" : [ "https://www.linkedin.com/company/school-pathways-llc", "https://www.facebook.com/schoolpathways/", "https://x.com/_schoolpathways" ],
  "telephone" : "866-200-6936",
  "url" : "https://schoolpathways.com/"
}
```