---
title: Archiving Page Policies
description: Archiving Page Policies
---

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May 6, 2024

# Archiving Page Policies

|  |  | Archiving |  |  |  |
| --- | --- | --- | --- | --- | --- |
| **Policy Section** | **Policy #** | **Summary** | **Description** | **Location** | **Available Actions** |
|  |  |  |  |  |  |
| Archiving | 1 | FORCE CURRENT DATE on Master Agreement | Date on MA is locked to family SIGN DATE | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 2 | Enrollment START DATE FORCED to SAME as Master Agreement | FORCE STUDENT ENROLLMENT DATE to be the SAME as the date the MA is signed | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 3 | ALLOW Primary Teacher TO INVITE CONTENT TEACHERS  to sign MA | If  enabled, a link will appear on the PLS/Student Roster to allow invites for signatures to Content Teachers | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 4 | ALLOW CONTENT TEACHER MA Addendums | Via the staff dashboard PLS courses taught section, teachers will be able to create MA addendums | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 5 | Approve/Reject form archiving from form approval | Set the archived approved/rejected field when a form is approved or rejected from the forms approval page. (Forms & Surveys module must be enabled to use this policy) | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 6 | ALLOW REMOVAL of INVITES on UNFINALIZED archived documents | Invitations can be resent but not removed once they have been sent | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 7 | AUTO INVITE PRIMARY Teacher to SIGN Activity Log | After student signing of Activities Log, this enables invitation to be auto sent to Primary Teacher so they may sigh too | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 8 | REQUIRE class to be selected with Work Samples | Must be enabled when archiving Work Samples | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 9 | Auto-fill name fields if possible when archiving documents | If enabled, will auto-fill the 'Signed By' fields when possible. | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 10 | Warn on the student roster if any students have classes not associated with an accepted MA | If enabled, a warning will appear when ever the pls roster is loaded if any student has a class not associated with the Master Agreement for the contract term. | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 11 | Make MA status check mark account for all classes | If enabled, the status indicated by the check mark will be based on all classes (if one class does not have an associated MA the check mark will be red). | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 12 | Require a new MA addendum for a dropped class? | If student has a class status changed to ended/withdrew/dropped, show master agreement status check mark reverted to non-compliant (red). The enable\_per\_class\_ma\_checkbox policy will need to be set as well for this to take effect on the PLS roster. | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 13 | Allow combining multiple ARCHIVED DOCUMENTS when archiving? | If enabled, when uploading multiple documents via manual upload an option will be provided to combine them if possible. When uploading multiple documents via cell phone they will always be combined if possible | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 14 | Activate eSignatures for archived documents | If enabled, eSignatures will be displayed and verification that they are a legal representation of signees signature will be required. | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 15 | Hide Older Files | Hide any archived files older than the set number of years. A value of -1 will make it so no archived files are hidden. | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 16 | Allow creation of MA Addendum without MA | ONLY SCHOOL PATHWAYS ADMIN CAN UPDATE THIS POLICY | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
| Archiving | 17 | Include HDC Form in Student Archives | When enabled (and the archiving module is on), the Household Data Collection form will be imported to the archive compliance handle HDCForm when the eligibility is imported to the SIS from the HDC Overview page. | ADMIN\>\>Security\>\>Policies\_Archiving | Yes/No |
|  |  |  |  |  |  |

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- [CALPADS](https://help.schoolpathways.com/knowledge/calpads?hsLang=en#main-content)

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- [AI Tools](https://help.schoolpathways.com/knowledge/ai-tools?hsLang=en)

[![School Pathways Horizontal logo DARK](https://help.schoolpathways.com/hs-fs/hubfs/School%20Pathways%20Horizontal%20logo%20DARK.png?width=200&height=93&name=School%20Pathways%20Horizontal%20logo%20DARK.png "School Pathways Horizontal logo DARK")](https://help.schoolpathways.com/knowledge?hsLang=en)

| [Webinar Registration Link](https://www.gotostage.com/channel/6ad5fe45cab0462a930c0420a4bb82e9) | [SIS Log In](https://milestone.plsis.com/mod.php/index.php?) | [School Pathways Blog](https://www.gotostage.com/channel/6ad5fe45cab0462a930c0420a4bb82e9) | Contact Us |
| --- | --- | --- | --- |

 

[mailto:customerservice@schoolpathways.com](mailto:customerservice@schoolpathways.com)

```json
{
  "@context" : "https://schema.org",
  "@type" : "Organization",
  "address" : {
    "@type" : "PostalAddress",
    "addressCountry" : "USA",
    "addressLocality" : "Portola",
    "addressRegion" : "CA",
    "postalCode" : "96122",
    "streetAddress" : "PO Box 432"
  },
  "description" : "School Pathways offers K-12 Student Information System (SIS) and education software for charter schools and non-traditional programs.",
  "email" : "hello@schoolpathways.com",
  "logo" : "https://learn.schoolpathways.com/hubfs/School%20Pathways%20Horizontal%20logo%20DARK.png",
  "name" : "School Pathways",
  "sameAs" : [ "https://www.linkedin.com/company/school-pathways-llc", "https://www.facebook.com/schoolpathways/", "https://x.com/_schoolpathways" ],
  "telephone" : "866-200-6936",
  "url" : "https://schoolpathways.com/"
}
```