Attendance Tasks- Monthly/End-of-Learning Period

This article provides a step-by-step checklist for managing attendance tasks. It covers monthly and end-of-reporting period tasks, including verifying student enrollment, logging attendance, reconciling data, and preparing reports.

Task Category	Description	School Pathways Page
Ensure Accurate Student Enrollment and Address Overlapping Records	Ensure all students enrolled for the reporting period have accurate start and end dates.	Admin > Reports > Crossed Records > Enrollment Records
Teacher Attendance Review	Generate the Attendance Report to verify that teachers are consistently recording daily attendance for each student..	Reports > Attendance > Teacher Attendance Statistics
Attendance and Activity Verification	Ensure that learning logs are properly archived for students, ensuring they correspond with attendance records.	Reports > Attendance > Attendance and Activity Discrepancy Report
Teacher Attendance Forms Evaluation	Ensure that all teacher attendance claim forms are thoroughly reviewed for accuracy and completeness.	Admin > Attendance > Approval Stack
Independent Study Logs	Review Learning Logs and Engagement Logs for compliance with Independent Study.	Teachers > Compliance > Archive Compliance > Select the Report Title: Grid Log (specific to your school's requirements) Teachers > Engagement > Logs of Student Engagement
Class Participation Verification	Ensure Synchronous Instruction & Live Interaction has been logged, check any of your LMS Connections.	Teachers > Engagement > Reports > Participation Report for Synchronous Instruction and Live Interaction
Check Attendance for CALPADS Reporting	Check that attendance codes are mapped correctly and residence codes are assigned.	Admin > Attendance > Attendance Codes Admin > Attendance > Settings > Residence Categories
Attendance Reconciliation	Run P1/P2/EOY reports and reconcile discrepancies.	Reports > Attendance > ADA Audit Report (Attendance Data Analysis Audit Report)
Check Attendance Anomalies	Identify and resolve any discrepancies in attendance records that may arise.	Reports > Attendance > Attendance Anomalies Report (to identify and address discrepancies in attendance records)
Run Reports for Audit Purposes	Generate Monthly Attendance Summary, run Attendance Registers.	Reports > Attendance > Apportionment Details by Grade Level Reports > Attendance > Claim Form Preview
Verify Special Program Enrollments	Ensure Service Codes are accurately recorded for students in special programs.	Reports > Students > Special Programs > View Students in Special Programs
P1/P2/YE Report Verification	Conduct final audit of attendance reports using the P1/P2/YE report	Reports > Attendance > P1/P2/YE ADA Report (Generate this report after each Learning Period to ensure that the attendance figures are accurate and consistent.)