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Attendance Tasks- Monthly/End-of-Learning Period

This article provides a step-by-step checklist for managing attendance tasks. It covers monthly and end-of-reporting period tasks, including verifying student enrollment, logging attendance, reconciling data, and preparing reports.

Task Category

Description

School Pathways Page

Ensure Accurate Student Enrollment and Address Overlapping Records

Ensure all students enrolled for the reporting period have accurate start and end dates.
  • Admin > Reports > Crossed Records > Enrollment Records

Teacher Attendance Review

Generate the Attendance Report to verify that teachers are consistently recording daily attendance for each student..
  • Reports > Attendance > Teacher Attendance Statistics

Attendance and Activity Verification

Ensure that learning logs are properly archived for students, ensuring they correspond with attendance records.
  • Reports > Attendance > Attendance and Activity Discrepancy Report

Teacher Attendance Forms Evaluation

Ensure that all teacher attendance claim forms are thoroughly reviewed for accuracy and completeness.
  • Admin > Attendance > Approval Stack

Independent Study Logs

Review Learning Logs and Engagement Logs for compliance with Independent Study.
  • Teachers > Compliance > Archive Compliance > Select the Report Title: Grid Log (specific to your school's requirements)
  • Teachers > Engagement > Logs of Student Engagement

Class Participation Verification

Ensure Synchronous Instruction & Live Interaction has been logged, check any of your LMS Connections. 
  • Teachers > Engagement > Reports > Participation Report for Synchronous Instruction and Live Interaction

Check Attendance for CALPADS Reporting

Check that attendance codes are mapped correctly and residence codes are assigned.

  
  • Admin > Attendance > Attendance Codes
  • Admin > Attendance > Settings > Residence Categories

Attendance Reconciliation

Run P1/P2/EOY reports and reconcile discrepancies.
  • Reports > Attendance > ADA Audit Report (Attendance Data Analysis Audit Report)

Check Attendance Anomalies 

Identify and resolve any discrepancies in attendance records that may arise.
  • Reports > Attendance > Attendance Anomalies Report (to identify and address discrepancies in attendance records)

Run Reports for Audit Purposes

Generate Monthly Attendance Summary, run Attendance Registers.
  • Reports > Attendance > Apportionment Details by Grade Level
  • Reports > Attendance > Claim Form Preview

Verify Special Program Enrollments

Ensure Service Codes are accurately recorded for students in special programs.
  • Reports > Students > Special Programs > View Students in Special Programs

P1/P2/YE Report Verification 

Conduct final audit of attendance reports using the P1/P2/YE report
  • Reports > Attendance > P1/P2/YE ADA Report (Generate this report after each Learning Period to ensure that the attendance figures are accurate and consistent.)