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      Attendance Report: Overview

      In this guide you will get a brief overview of what the purpose of each attendace report is that is offered in the SIS.

      For any numbers that are rounded in any attendance reports, the rounded of the numbers can possibly cause the total to appear higher or lower based off of how your round the numbers. 

      For example here is a breakdown of the numbers out to 6 decimals:
      66.081967 rounds to 66.08
      64.524590 rounds to 64.52
      Added together:
      130.606557 rounds to 130.61 but if you combine 66.08 and 64.52 (the rounded added values) you would get 130.60.

       

       

      Reports > Attendance

       

      ADA Attendance Summary: This report will display ADA broken down by Track and Learning Center within the selected date range. It can also show the ADA results from the previous year with Growth/Loss Indicators.


      ADA Audit Report: This report will display the Day’s Apportionment for each student and all the claims/per student within the selected date range.


      ADA Summary by Grade level: This report will display the figures used to determine the ADA/Apportionment numbers broken down by grade level within the selected date range.

      ( IMPORTANT: Column "J" in this report will not be rounded. Because the "Total All ROW" is using Raw Numbers ,  if you add up the "Raw Numbers" the total could be either higher or lower, don't panic, it isn't an error.)


      Adequate Yearly Progress (AYP): This report will breakdown the number of days enrolled and the number of days attended per student within the selected date range. It will also show the total ADA if grouped by School.


      Apportionment Detail by Grade level: This report will show Apportioned vs. Non-Apportioned days, per student with a tally for Not Enrolled days and total Apportionment. It also has a per grade tally of Apportionment details within the selected date range.

      Note:Field for Row "Total All", Column J is the rounded sum of Raw data (non- rounded) from Column J.
      If the checkbox is used for "Round decimals to the nearest .01" then each row added up in Column J may give a total that is higher or lower than what is being displayed on the screen in the Total All, Column J field due to rounding

       

      Attendance / Activity Discrepancy Report: This report will display discrepancies found between attendance claims and learning logs within the selected date range.


      Attendance Anomalies Report: This report will display any attendance anomalies within the selected date range.


      Attendance Statistics by Teacher: This report will display all attendance for all IS teachers. It will show if any students are missing claims. This report can also be used for Classroom Based Attendance if the attendance is claimed in HOMEROOMS, and the Educational Program is set to Classroom Based.


      Attendance Summary by Code: This report will show a breakdown within the selected date range of all the attendance codes used per student.


      Chronic Absenteeism Report: This report will show Present/Tardy/Absent counts as well as percentages per student within the selected date range.


      Claim form Preview: This report is a preview of the attendance claim form. It does not look at actual attendance claims, but displays what will be prefilled on the form.


      Claim status/Count: This report in Claim Status mode, will display whether the attendance has been verified or not. In Claim Count mode, it will show you the claims per student and each class has a summary.


      Estimated Future Apportionment Report: This report will calculate estimated future attendance based on previous claims and your estimate of ADA% for the rest of the school year.
      Hourly Audit Report: This report is used for specialty Education Programs to Audit students hourly.


      Hourly Summary by Student: This report is used for specialty Education Programs to show a summary of hourly students.List of Claims: This report will show all claim forms and their status. You can use this page to print forms for teachers to sign, or to administratively “unclaim” attendance.


      P1/P2/YE ADA Report: This report is used to report your attendance to the state.
      Report Writer Attendance by LP: This report will show the claims that were done in the PLS. It can be printed with or without a signature line.


      Snapshot Comparison: This report will list the snapshot we keep every time the P1/P2/YE ADA report is run. It is a comparison tool to be used when the numbers you reported are no longer coming up. This report will show you what has changed since you last ran the report.


      Student Truancy Report: This report is used to generate and send Truancy Letters to students in a classroom based environment. Letters must be created before the notifications can be generated.