Collector Tool: IS Staff Associations- Troubleshooting/Problem Solving

This guide will help you navigate through the system to manage student assignments using the collector tool, including reassigning students to a new teacher.

Navigate to the "Show Student List" Section

• Use the search bar under Teacher of Record to find the teacher whose students you want to view.
• Verify that you have selected the appropriate school year and check if the students are currently enrolled. 
  
• In the search results, you will see a list of students under the selected teacher.
• On the left-hand side, use the "Select All" checkbox or select individual students that will be moved to another teacher's roster.
• Scroll to the bottom of the page and click the “Collect Selected” button
  

Navigate to IS Teacher Assignment Section

• Select one of the students from the list to open their profile. Click on their name or select the Assign teacher icon: 
  
• At the bottom of the IS teacher assignment section, click the “Collector” button.

Choose Collection Action

• You will see a list of available collection actions:
  • Create New Staff Assignment
  • Edit Most Recent Staff Assignment
  • Delete the Most Recent Assignment
• Select option two, Edit most recent staff assignment.

Edit Most Recent Staff Assignment Records

• This will open the "Edit Most Recent Staff Assignment Records for Collection of Students."
• Only edit the sections you want to update for the collected students.
• If you are moving all students to another teacher (e.g., if a teacher is leaving), enter a finish date and ensure that you select the “End PLS classes, too” checkbox.
  
• Click "Preview" to see a preview of the changed assignments.
• If everything looks correct, click "Confirm" at the top and then click “Set.”

Assign the New Staff Member

• Return to the collector options and select Create new staff assignment.
• Select the new teacher's staff ID by searching their name.
• Enter a start date for the new assignment.
• Select the “Start untaught PLS classes” checkbox to ensure the new classes are listed with the new teacher.
  
• Click "Set."
• Review the changes and if everything looks correct, click "Confirm" at the top and then click “Set.”

Following these steps will help you effectively manage and reassign student rosters within School Pathways using our Collector Tool.