Collector Tool: Adjusting Independent Study (IS) Staff Association

Table of Contents

• Navigate to the “Show Student List” Section
• Select Students for Editing
• Use the Collector Tool
• Closing Out an Existing IS Teacher
• Creating a New IS Teacher Assignment
• Finalizing Changes

Navigate to the “Show Student List” Section

1. From the top menu, click Admin

2. Hover over Student Info

3. Click Show Student List

Once there:

• Use the search filters to locate your students:

  • Teacher of Record
  • Grade
  • Enrolled = Yes
  • School Year

• Click Search to display the student list

Select Students for Editing

Once the students are displayed, you can either:

• Click the "Select All" button to select all students

• Individually select the students by checking the boxes next to their names

• Scroll to the bottom of the page and click the "Collect Selected" button

Use the Collector Tool

After collecting students, follow these steps to open and use the Staff Association Collector:

• • Navigate to the IS Staff Association section in a student’s record

  • Scroll to the bottom and click the Collector button

  • A menu of collection actions will be displayed

  • Under Available collection actions on this page, you will see the dropdown options:

    • Edit most recent Staff Assignment record

    • Delete most recent staff association record

    • Create new staff assignment

    

Closing Out an Existing IS Teacher

To close out the current teacher:

1. In the Collector action dropdown, select Edit most recent Staff Assignment record

2. Enter an End Date in the Finish Date Section

   • If ending today, use today’s date

3. Click Preview to view a preview of the updates. 

4. If the student has classes attached, the "End PLS Classes, Too" button will terminate the teacher's association with those classes.

Creating a New IS Teacher Assignment

To assign a new IS teacher:

1. Return to the Collector Tool

2. Choose Create new staff assignment from the dropdown

3. Select the new teacher from the Staff ID List

4. Enter a Start Date 

5. After entering the information, make sure that if you ended the previous PLS classes with the old teacher, you also "start PLS classes" to grant the new teacher access to the class as the instructor.

📌 Best Practice:
If the previous teacher’s End Date is today, set the new teacher’s Start Date as tomorrow to avoid overlap.

Finalizing Changes

After completing edits and assignments:

• • ✅ Confirm both assignments are listed

  • ✅ Verify there is no overlap in dates