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Staff: Creating New – School Level

Add Staff/Employment Data/Staff Login User Guide


 Staff Information

Navigation:

 Admin>Staff Info> Find/Add Staff

Always search for the staff member first, to make sure they are not already in the SIS from a previous employment
 
If the staff isn't in  the system, click ADD NEW STAFF
 
Fill out all info below, be sure to click on each tab across the top of the dashboard

 

Complete as much information on the Demographics, Education, District Information and Language Fluency tabs as possible.
*In the District tab, the Staff Login will be completed in step B

SAVE after completing final tab

Employment Data

Step 1. Complete the employment tab. You will know if the employment tab has not been completed if the staff member is highlighted in red on the staff list.
Click on Employment

Step 2. Click Add Staff Employment Record

Step 3. Fill in required fields which are: Start date, Hiring Terms, and Time Base. SAVE

Job Classification/ Assignment Information

To complete information for highly qualified and classified staff for State Reporting-CALPADS, complete the following:

Step 1. Click on the Job/Assignments tab

Step 2. Choose Add New Job Classification

Step 3. Select the Job Classification field. If a teacher, enter the FTE (what % of their day is spent teaching.) If a Classified member, choose the Job Classification and then select from one of the checkboxes below.

Credentials/NCLB

Step 1. Click Credentials Tab
 
Click Add Credential Record
Complete as much information as possible
SAVE when complete
On Credentials/NCLB tab choose Edit NCLB Status. Check the courses the teacher is qualified to teach. Set how they are qualified to teach. Set how they are qualified. You can set all at the same time by using the fields at the top. SAVE

Staff Login

Step 1. Admin»Settings»Security»Security
Choose Define Users

Step 2. Click Add New User

Step 3. Type in the first initial and last name of the new staff member for the Username

Step 4. Choose a simple password by following the instructions on that page. We typically enter a simple password to get the staff member started in the system as they will be required to set a new password on first access to the system. SAVE

Step 5. Back on the list of staff names, click on the “Unlinked Accounts” button, click UPDATE then find the new staff member in the list. Click on the Login Name to access the login details page.

Step 6. Click on the EDIT LINK TO icon 

Step 7. Find the staff member’s name in the list on the right.
Click on the green circle button next to the staff member’s name. This links the staff member’s file to the login. If there is a not matching name, steps A and B have not been completed.
 
Final Step:
Send staff a Welcome/Trigger email to access the SIS