---
title: "District Staff Management: Propagating Records "
description: Staff members can be created in the district and sent to the schools that make up the district. Using this method allows you to create the staff record once and send data to any school that staff member is associated with.
---

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1. [Help Center - Knowledge Base](https://help.schoolpathways.com/knowledge?hsLang=en)
2. [District Information & Oversight](https://help.schoolpathways.com/knowledge/district-information-oversight?hsLang=en)
3. [Staff Records](https://help.schoolpathways.com/knowledge/district-information-oversight?hsLang=en#staff-records)

October 2, 2026

# District Staff Management: Propagating Records

## Staff members can be created in the district and sent to the schools that make up the district. Using this method allows you to create the staff record once and send data to any school that staff member is associated with.

---

##### Create a Staff Record and Select Child Sites

From the **District SIS (Portal)**, navigate to:

- **Admin \> Staff Info \> Find/Add Staff**

##### Search for the Staff Member

Before creating a new staff record, search for the staff member by **name** to confirm they do not already have an existing record.

If the staff member does not already exist:

- Select **Add New Staff**.

![Screenshot 2026-10-02 at 11.15.13 AM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202026-10-02%20at%2011.15.13%20AM.png?width=670&height=287&name=Screenshot%202026-10-02%20at%2011.15.13%20AM.png)

- Complete the applicable **Staff Information**.
- Select **Save**.

![Screenshot 2026-10-02 at 11.15.52 AM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202026-10-02%20at%2011.15.52%20AM.png?width=670&height=287&name=Screenshot%202026-10-02%20at%2011.15.52%20AM.png)

##### Select the Staff Member's Child Sites

Once the staff record has been created:

1. Locate the staff member and navigate to Staff Info
2. At the bottom-left of the Staff Information page, locate **Propagate Records To**.
3. A list of available child school sites within the District will display.
4. Check the box next to each school that should receive the staff record.
5. Select **Save**.

![Screenshot 2026-10-02 at 11.14.00 AM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202026-10-02%20at%2011.14.00%20AM.png?width=670&height=262&name=Screenshot%202026-10-02%20at%2011.14.00%20AM.png)

**Note:** Selecting a school under **Propagate Records To** establishes which child sites the staff member's record can be propagated to. Staff information can then be pushed to the applicable sites from the District as needed.

Complete the steps in the following guide to continue setting up the staff member’s record, including adding their **Employment Record**, **Job Classification**, and **Login information:** 

[Admin: Creating New Staff](https://help.schoolpathways.com/knowledge/creating-new-staff-school-leve?hsLang=en)

---

##### Push Staff Information to Child Sites

Once the staff member has been created, associated with the appropriate child sites, and their applicable information has been entered, staff data can be pushed from the District.

Navigate to:

- **District \> Staff Info \> Push from District**
- From this page, select the **staff member** and the **staff information** you would like to push to their applicable child sites.

##### Information Available to Push

- **Staff Demographics (Basic Information)**
  
  Includes information maintained within the Staff Info area, including:
  
    - Demographics
    - District Info
    - Language Fluency
    - Emergency Card

**Note:** Education information is sent only when propagated through the Staff Demographics page.

- **Staff Education and Credentials**
  
  Includes the staff member's **Education Level** and information attached to a credential. Staff Credentials are entered within the **Credentials/NCLB** tab.
- **NCLB Compliance (HQT Statuses)**
  
  Includes the **NCLB Status** entered within the **Credentials/NCLB** tab.
- **Job Classifications**
  
  Includes Job Classifications entered for the staff member. Multiple Job Classifications can be propagated and linked from the District or maintained individually at the child site level.

**Note:** The **Supervised By** field does not currently propagate from the District to child sites.

- **Employment**
  
  Includes historical Employment records entered for the staff member.

##### Complete the Push

- Select the staff member whose information you would like to push.
- Select the applicable data you would like to send to their child sites.

![Screenshot 2026-10-02 at 11.02.27 AM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202026-10-02%20at%2011.02.27%20AM.png?width=670&height=262&name=Screenshot%202026-10-02%20at%2011.02.27%20AM.png)

- Review the selected staff member, sites, and information.
- Select **Push to All Selected Scopes** to complete the push.

Find out how to push permissions in our upcoming Guide. 

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- [Zoom](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#main-content)

    - [Reports](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#reports)
    - [Teachers Step 2](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#teachers-step-2)
    - [Teachers Step 1](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#teachers-step-1)
    - [Admin](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#admin)
- [CALPADS](https://help.schoolpathways.com/knowledge/calpads?hsLang=en#main-content)

    - [CCI Dashboard Tour](https://help.schoolpathways.com/knowledge/calpads?hsLang=en#cci-dashboard-tour)

[![School Pathways Horizontal logo DARK](https://help.schoolpathways.com/hs-fs/hubfs/School%20Pathways%20Horizontal%20logo%20DARK.png?width=200&height=93&name=School%20Pathways%20Horizontal%20logo%20DARK.png "School Pathways Horizontal logo DARK")](https://help.schoolpathways.com/knowledge?hsLang=en)

| [Webinar Registration Link](https://www.gotostage.com/channel/6ad5fe45cab0462a930c0420a4bb82e9) | [SIS Log In](https://milestone.plsis.com/mod.php/index.php?) | [School Pathways Blog](https://www.gotostage.com/channel/6ad5fe45cab0462a930c0420a4bb82e9) | Contact Us |
| --- | --- | --- | --- |

 

[mailto:customerservice@schoolpathways.com](mailto:customerservice@schoolpathways.com)

```json
{
  "@context" : "https://schema.org",
  "@type" : "Organization",
  "address" : {
    "@type" : "PostalAddress",
    "addressCountry" : "USA",
    "addressLocality" : "Portola",
    "addressRegion" : "CA",
    "postalCode" : "96122",
    "streetAddress" : "PO Box 432"
  },
  "description" : "School Pathways offers K-12 Student Information System (SIS) and education software for charter schools and non-traditional programs.",
  "email" : "hello@schoolpathways.com",
  "logo" : "https://learn.schoolpathways.com/hubfs/School%20Pathways%20Horizontal%20logo%20DARK.png",
  "name" : "School Pathways",
  "sameAs" : [ "https://www.linkedin.com/company/school-pathways-llc", "https://www.facebook.com/schoolpathways/", "https://x.com/_schoolpathways" ],
  "telephone" : "866-200-6936",
  "url" : "https://schoolpathways.com/"
}
```