Table of Contents
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Overview of Fall 2 Submission
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Staff Data Preparation
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Student Program Setup and Verification
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Enrollment and Course Data Review
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Common Validation Tips
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CALPADS Reports to Review
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Submission Best Practices
Overview of Fall 2 Submission
Fall 2 includes several data categories submitted to CALPADS:
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Staff Assignments (CRSE, SASS)
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Student Program Participation (SPRG)
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Course Enrollment (SCSE)
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Teacher of Record Information
The Fall 2 window typically opens in late October and closes by mid-February, but timelines vary by LEA. Confirm submission dates with your authorizing agency or chartering organization or visit the Fall 2 reporting roadmap for more information.
Staff Data Preparation
Before generating Fall 2 reports, ensure staff records are complete and accurate.
✔ Employment Records
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Go to Admin > Staff Management > Staff Profile.
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Confirm Employment Start Date and Employment Status are entered for each active staff member.
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Ensure the SEID (Statewide Educator Identifier) is entered.
✔ Job Classifications
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Every active staff member should have at least one Job Classification assigned.
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Use the correct CALPADS Job Classification Codes.
✔ Credentials and Assignments
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Enter all appropriate credentials or intern authorizations.
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For teachers, ensure their assignment is linked to courses.
🛠 Tip: Use the Fall 2 Compliance Report (Reports >Stat/Federal> Calpads>Fall 2 Compliance) to verify missing or incomplete data.
Student Program Setup and Verification
Fall 2 includes reporting for students enrolled in specific programs, especially those tied to funding or services.
✔ Program Codes to Review
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Title I, Part A (Targeted or Schoolwide)
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Special Education (Eligible/Receiving Services)
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504 Plans
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Free/Reduced Lunch (NSLP)
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English Learner (EL/IFEP/RFEP status must be accurate)
Go to Reports > Students > Students in Special Programs to verify entries.
✔ Program Start and End Dates
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All programs must have a valid Start Date within the academic year.
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End Dates are only required when the student exits the program.
🔍 Double-check for overlapping program entries or missing service codes (e.g., for Title I – Targeted).
Enrollment and Course Data Review
✔ Course/Section Setup
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Courses must be created and linked to assigned teachers.
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Ensure all classes have valid Start/End Dates, Course Codes, and Education Service Codes.
✔ Student Schedules
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Confirm all students have active course enrollments.
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Ensure grade levels and class settings are accurate (especially for elementary settings).
✔ Teacher of Record
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Each course must have an assigned Teacher of Record.
Use the Fall 2 Compliance Report to identify gaps in teacher-to-course links.
CALPADS Reports to Review
Within School Pathways, go to Reports > State/Federal > CALPADS Reports to access the Fall 2 file types:
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CRSE – Course Section Enrollment
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SASS – Staff Assignments
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SCSE – Student Course Section Enrollment
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SPRG – Student Program
Use the Fall 2 compliance pages for each report to preview errors and generate exports for submission.
Submission Best Practices
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Run internal audits at least two weeks before the submission deadline.
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Lock in course enrollments and staffing assignments early.
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Coordinate with your Special Programs and HR teams to verify support services and staff records.
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Document your audit trail for each report type, in case of follow-up by CALPADS or your authorizer.
📌 If you are unsure about whether a data entry is required for Fall 2, consult the CALPADS Data Guide.
Useful Links: