Google Classroom - Student Setup using Google Direct and the Mass-Linking Policy

If your school is using the Google Classroom integration bridge, or if you have Google SSO added, you can mass-link students to their google accounts.

Google Apps for Education Module must be enabled (this is an add on module with Google SSO and Google Classroom- reach out to School Pathways if you have any questions)

Enable Google Account Auto Linking- set to Yes
Admin>Settings>Policies>Google Account>Google Account Auto Linking

Setup Custom Logins (optional)

Custom Logins allows the students school email to be created by the system based on the settings chosen here.  Custom logins are Not required, but the students' school emails in registration are required.  

1. Username must be the school email address
2. For additional setup instructions for custom logins please reach out to your account manager
3. School Email address can then be locked to the student login name
   1. Admin>Settings>Policies>Security section-”Keep student email the same as their login account” = YES
4. Reconcile School Pathways Emails with Google Workspace(Gsuite) emails
   1. We highly recommend pulling a list of users’ emails from your Google Workspace to compare against the student school emails in School Pathways. 
   2. Correct ALL discrepancies (spelling errors, last names-especially those with multiple/hyphenated last names)
5. Once student emails and logins are updated and correct, export the Google Users list and Commit the file

Google Direct Bridge- CSV download of SIS created student emails 

1. 1. Reports > Export > Google SDS > Google Direct tab
   2. Export the “Google Users” file (this can be uploaded to your Google Workspace(Gsuite) to create user accounts if desired)
   3. Refresh the page
   4. Click the Commit link next to the file matching the date/time pulled. This tells School Pathways which users we can auto-link.
      

Linking Student Google Accounts:

Click the Google Accounts tab: Admin>Settings>Security>Google Accounts

1. Click Generate Report:
   Note: only students who have been in a committed Google Users file will display on this page 
2. This report will give you a list of current students with their School Pathways usernames (which should also be their gmail addresses.)
3. After the file for Google Users has been committed, you can verify the account status “Account Linked” for each student. 
   • • If Red - the student’s google Account in School Pathways has not been linked in the Student Portal
     • If Green - the student has successfully been linked to their Google Account in the Student Portal

Once the Google Users file has been committed, you can wait overnight for the auto-linking to run on any remaining student. Or you can push it through immediately.

To run an immediate linking click Mass Link Students

Any students from the committed Google Users files (generally new or recently edited) will be linked to their Google Accounts.

If any students remain Red - double check that their School Pathways Login=an email address. If not, then reset that student’s login so that it is. Then repeat the steps for the Google Direct export/commit and then the Google Account Mass Link.

Once the Google Direct file is committed- schools will automatically see students linked to their google accounts overnight.  You can follow the steps above to see immediate linking if desired.