---
title: Setting Up Trigger Emails with Multi-Language Support
description: These are the steps to configure and send trigger emails that support multiple languages.
---

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September 2, 2026

# Setting Up Trigger Emails with Multi-Language Support

## Learn how to configure multilingual Trigger Emails and update student and parent/guardian language preferences to help ensure automated communications are sent in each family’s preferred language.

---

##### Table of Contents:

- [Introduction to Multi-Language Trigger Emails](https://help.schoolpathways.com/knowledge/guide-to-setting-up-trigger-emails-with-multi-language-support#Intro)
- <https://help.schoolpathways.com/knowledge/guide-to-setting-up-trigger-emails-with-multi-language-support#Intro>[Step 1: Updating Preferred Language in the System](https://help.schoolpathways.com/knowledge/guide-to-setting-up-trigger-emails-with-multi-language-support#Setting-Up)
- <https://help.schoolpathways.com/knowledge/guide-to-setting-up-trigger-emails-with-multi-language-support#Setting-Up>[Step 2: Adding Languages to Trigger Emails](https://help.schoolpathways.com/knowledge/guide-to-setting-up-trigger-emails-with-multi-language-support#two)
- <https://help.schoolpathways.com/knowledge/guide-to-setting-up-trigger-emails-with-multi-language-support#two>[Step 3: Modifying Student & Parent/Guardian Preferred Language Communications](https://help.schoolpathways.com/knowledge/guide-to-setting-up-trigger-emails-with-multi-language-support#three)

---

##### Introduction to Multi-Language Trigger Emails

Trigger Emails are automated messages sent when specific actions occur within the system. For families whose preferred communication language is not English, Trigger Emails can also be configured in multiple languages.

To ensure multilingual Trigger Emails are sent correctly, schools will need to complete a few setup steps, including adding the appropriate language to the Trigger Email and updating the preferred language for the student and/or parent or guardian.

Always include and keep the English version of the email along with any other languages.

---

##### Step 1: Updating Preferred Language in the System

School Policies regarding communications have been implemented. 

- Navigate to: **Admin \> Settings \> Policies \> Communication \> #7 Default Language for Trigger Emails**
- Choose the preferred language settings for **Parents, Students, Staff, Reg-Online, Application & Lottery.**
- Customize the language preference for each category as needed. 
  
  ![Screenshot 2026-09-02 at 3.52.21 PM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202026-09-02%20at%203.52.21%20PM.png?width=670&height=51&name=Screenshot%202026-09-02%20at%203.52.21%20PM.png)
- For the **Student Portal, REG-Online & our paid module Application & Lottery**, preferred languages view Policy **#8**

![Screenshot 2026-09-02 at 3.53.41 PM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202026-09-02%20at%203.53.41%20PM.png?width=607&height=67&name=Screenshot%202026-09-02%20at%203.53.41%20PM.png)

---

##### Step 2: Adding Languages to Trigger Emails

- Navigate to: **Admin \> Settings \> Trigger Emails** 
  
  ![Screenshot 2024-07-15 at 11.04.05 PM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202024-07-15%20at%2011.04.05%20PM.png?width=435&height=404&name=Screenshot%202024-07-15%20at%2011.04.05%20PM.png)
- First, select **Add Language** under the Language Setting header if your preferred choice is not listed already.
- Select **Save** 
  
  ![Screenshot 2024-07-15 at 11.09.51 PM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202024-07-15%20at%2011.09.51%20PM.png?width=655&height=195&name=Screenshot%202024-07-15%20at%2011.09.51%20PM.png)
- A blank copy of each Trigger Email will create for the language added.
- Select the language under the same Language Setting, then select Show All in the right hand corner. This will showcase all of those blank trigger email sections. 
  
  ![Screenshot 2024-07-15 at 11.11.57 PM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202024-07-15%20at%2011.11.57%20PM.png?width=670&height=175&name=Screenshot%202024-07-15%20at%2011.11.57%20PM.png)
- The Categories will be blank upon intial creation; select **Show Disabled** next to the Section to view the templates.

 

![Screenshot 2026-09-02 at 3.40.07 PM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202026-09-02%20at%203.40.07%20PM.png?width=586&height=260&name=Screenshot%202026-09-02%20at%203.40.07%20PM.png)

- **Enable** these Templates and click on the **edit** button.
- Edit the Template as you would your English templates, with the translated language in place.

Each triggered email in all sections will require manual updates as this is a manual process. 

![Screenshot 2024-07-15 at 11.15.28 PM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202024-07-15%20at%2011.15.28%20PM.png?width=356&height=244&name=Screenshot%202024-07-15%20at%2011.15.28%20PM.png)  
![Screenshot 2026-09-02 at 3.42.17 PM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202026-09-02%20at%203.42.17%20PM.png?width=670&height=311&name=Screenshot%202026-09-02%20at%203.42.17%20PM.png)

- Utilize the Pre-population fields on the right hand side.
- One complete, select Save.
- **Reminder:** The system does not automatically translate Trigger Emails. Be sure to enter the translated content directly into the appropriate language section when setting up the Trigger Email.

 If you choose a language other than English and **do not** add the translated language to your trigger templates, the email trigger will default to English.

---

##### Step 3: Modify the Student and Parent/Guardian Preferred Language Communications

- To ensure **students and parents/guardians receive communications and Trigger Emails in their preferred language**, navigate to the **Student Dashboard**.
- Select the **Registration** tab.
- From the **Demographics** tab, scroll down to the **Contact Information** section.
  
  ![Screenshot 2026-09-02 at 3.45.24 PM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202026-09-02%20at%203.45.24%20PM.png?width=644&height=299&name=Screenshot%202026-09-02%20at%203.45.24%20PM.png)
- Select the Students Preferred Language for Communications.
- Select **Save.**

**Repeat the Process for Parents**

- Under the Registration tab, navigate to the Parent/Guardian Information Tab.
- Select the Edit icon in the right hand corner to edit the Parents record.

![Screenshot 2026-09-02 at 3.48.05 PM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202026-09-02%20at%203.48.05%20PM.png?width=670&height=311&name=Screenshot%202026-09-02%20at%203.48.05%20PM.png)

- Scroll to the Contact Information Section
- Edit the Parent's Preferred Language for Communications

![Screenshot 2026-09-02 at 3.48.45 PM](https://help.schoolpathways.com/hs-fs/hubfs/Screenshot%202026-09-02%20at%203.48.45%20PM.png?width=670&height=311&name=Screenshot%202026-09-02%20at%203.48.45%20PM.png)

- Select **Save.**

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    - [Special Programs Basics](https://help.schoolpathways.com/knowledge/special-programs?hsLang=en#special-programs-basics)
    - [CERS](https://help.schoolpathways.com/knowledge/special-programs?hsLang=en#cers)
    - [How to Upload an IEP File into Student Notes](https://help.schoolpathways.com/knowledge/special-programs?hsLang=en#how-to-upload-an-iep-file-into-student-notes)
    - [NPS](https://help.schoolpathways.com/knowledge/special-programs?hsLang=en#nps)
- [Student/Parent Portal](https://help.schoolpathways.com/knowledge/student-parent-portal?hsLang=en#main-content)

    - [Guides for Teachers](https://help.schoolpathways.com/knowledge/student-parent-portal?hsLang=en#guides-for-teachers)
    - [Guides for Parents/Students](https://help.schoolpathways.com/knowledge/student-parent-portal?hsLang=en#guides-for-parents-students)
    - [Admin/Staff User Guides](https://help.schoolpathways.com/knowledge/student-parent-portal?hsLang=en#admin-staff-user-guides)
- [Testing](https://help.schoolpathways.com/knowledge/testing?hsLang=en#main-content)

    - [Reports (SSRs)](https://help.schoolpathways.com/knowledge/testing?hsLang=en#reports-ssrs)
    - [PFT Submissions Manual 2018-2019](https://help.schoolpathways.com/knowledge/testing?hsLang=en#pft-submissions-manual-2018-2019)
    - [NWEA](https://help.schoolpathways.com/knowledge/testing?hsLang=en#nwea)
    - [Test Module](https://help.schoolpathways.com/knowledge/testing?hsLang=en#test-module)
- [Tiered Reengagement](https://help.schoolpathways.com/knowledge/tiered-reengagement?hsLang=en#main-content)

    - [Staff Process for Tiered Reengagement](https://help.schoolpathways.com/knowledge/tiered-reengagement?hsLang=en#staff-process-for-tiered-reengagement)
    - [Admin/Teacher Guides](https://help.schoolpathways.com/knowledge/tiered-reengagement?hsLang=en#admin-teacher-guides)
- [Settings & Security](https://help.schoolpathways.com/knowledge/settings-security?hsLang=en#main-content)

    - [School Policies](https://help.schoolpathways.com/knowledge/settings-security?hsLang=en#school-policies)
    - [Trigger Emails](https://help.schoolpathways.com/knowledge/settings-security?hsLang=en#trigger-emails)
- [System Updates & Release Notes](https://help.schoolpathways.com/knowledge/system-updates-release-notes?hsLang=en)
- [Bottom Toolbar Features](https://help.schoolpathways.com/knowledge/bottom-toolbar-features?hsLang=en#main-content)

    - [Page Policies](https://help.schoolpathways.com/knowledge/bottom-toolbar-features?hsLang=en#page-policies)
    - [Collector](https://help.schoolpathways.com/knowledge/bottom-toolbar-features?hsLang=en#collector)
    - [Activity Logs](https://help.schoolpathways.com/knowledge/bottom-toolbar-features?hsLang=en#activity-logs)
- [Webinars](https://help.schoolpathways.com/knowledge/webinars?hsLang=en#main-content)

    - [Webinars](https://help.schoolpathways.com/knowledge/webinars?hsLang=en#webinars)
    - [End of Year Checklist for Classroom Based /Video](https://help.schoolpathways.com/knowledge/webinars?hsLang=en#end-of-year-checklist-for-classroom-based-video)
    - [Distance Learning / Videos](https://help.schoolpathways.com/knowledge/webinars?hsLang=en#distance-learning-videos)
- [Zoom](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#main-content)

    - [Reports](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#reports)
    - [Teachers Step 2](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#teachers-step-2)
    - [Teachers Step 1](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#teachers-step-1)
    - [Admin](https://help.schoolpathways.com/knowledge/zoom?hsLang=en#admin)
- [CALPADS](https://help.schoolpathways.com/knowledge/calpads?hsLang=en#main-content)

    - [CCI Dashboard Tour](https://help.schoolpathways.com/knowledge/calpads?hsLang=en#cci-dashboard-tour)
- [AI Tools](https://help.schoolpathways.com/knowledge/ai-tools?hsLang=en)

[![School Pathways Horizontal logo DARK](https://help.schoolpathways.com/hs-fs/hubfs/School%20Pathways%20Horizontal%20logo%20DARK.png?width=200&height=93&name=School%20Pathways%20Horizontal%20logo%20DARK.png "School Pathways Horizontal logo DARK")](https://help.schoolpathways.com/knowledge?hsLang=en)

| [Webinar Registration Link](https://www.gotostage.com/channel/6ad5fe45cab0462a930c0420a4bb82e9) | [SIS Log In](https://milestone.plsis.com/mod.php/index.php?) | [School Pathways Blog](https://www.gotostage.com/channel/6ad5fe45cab0462a930c0420a4bb82e9) | Contact Us |
| --- | --- | --- | --- |

 

[mailto:customerservice@schoolpathways.com](mailto:customerservice@schoolpathways.com)

```json
{
  "@context" : "https://schema.org",
  "@type" : "Organization",
  "address" : {
    "@type" : "PostalAddress",
    "addressCountry" : "USA",
    "addressLocality" : "Portola",
    "addressRegion" : "CA",
    "postalCode" : "96122",
    "streetAddress" : "PO Box 432"
  },
  "description" : "School Pathways offers K-12 Student Information System (SIS) and education software for charter schools and non-traditional programs.",
  "email" : "hello@schoolpathways.com",
  "logo" : "https://learn.schoolpathways.com/hubfs/School%20Pathways%20Horizontal%20logo%20DARK.png",
  "name" : "School Pathways",
  "sameAs" : [ "https://www.linkedin.com/company/school-pathways-llc", "https://www.facebook.com/schoolpathways/", "https://x.com/_schoolpathways" ],
  "telephone" : "866-200-6936",
  "url" : "https://schoolpathways.com/"
}
```