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How Do I Set The “First Enrolled In School” Date Automatically?

A new policy can now set and backfill the “First Enrolled in School” date when a student’s first enrollment is created.

Table of Contents 

  1. Policy Overview 

  2. Navigation 

 

Policy Overview

When enabled, this policy automatically sets the “First Enrolled in School” date for a student at the moment their first enrollment record is created.

  • If the field is missing from older student records, the system will backfill it automatically.

Practical Example:

    • A student enters Kindergarten in 2025. With this policy enabled, their First Enrolled in School Date is set to 08/20/2025 automatically.

    • If this same student transfers in/out of schools later, that date always reflects their original first entry — critical for accurate longitudinal reporting.

*Many reports require accurate tracking of a student’s initial enrollment date in your district/school.

  • This policy will also allow the First Date Enrolled in This School to update when a Master Agreement (MA) is signed, if the MA date differs from the initial enrollment date.

Navigation

  1. Navigate to: Admin> Settings> Policies > Student Registration

Screenshot 2025-10-14 at 12.06.54 PM

     2.    Scroll Down to the 2nd policy and select yes.

*This policy ensures data accuracy, compliance with CALPADS/state reporting, and workload reduction for staff.