Managing Reports Visibility in PLS Roster

This guide explains two Page Policies for the PLS Roster, designed to help administrators manage the visibility of reports. These policies allow you to customize which reports appear in the Student Reports and Mass Print Reports.

Table of Contents

• Overview of the New Page Policies

• Configuration Options

  • Hiding Reports in the Student Reports Section

  • Hiding Reports in the Mass Print Report Section

• Permissions Considerations

• Steps to Configure Report Visibility

• Example Scenarios

• Additional Notes

Overview of the Page Policies

The Page Policies are accessible under Teachers > PLS/Student Roster > Options > Page Policies at the path: ef/roster.php. These policies provide the ability to:

• Hide reports from the Student Reports section.

• Hide reports from the Mass Print Report section.

These features help streamline teacher workflows by removing unnecessary or irrelevant reports from their view.

Configuration Options

Hiding Reports in the Student Reports Section

• This policy allows administrators to hide specific reports that appear under the Student Reports section in the PLS Roster.

• Hidden reports will no longer be visible to teachers when accessing individual student report options.

Hiding Reports in the Mass Print Report Section

• This policy enables administrators to hide specific reports from the Mass Print Report section.

• Teachers will not see hidden reports when attempting to print reports for multiple students simultaneously.

Permissions Considerations

• Custom Teacher Groups: If custom teacher groups are being used, users must have appropriate permissions assigned to access reports. These permissions will override the visibility settings applied through Page Policies.

• Default Permissions: Teachers without permissions for a report will not see it, regardless of the Page Policy settings.

Steps to Configure Report Visibility

1. Navigate to Teachers > PLS/Student Roster > Options > Page Policies.

2. Locate the Page Policies for ef/roster.php.

3. To hide reports:

   • Select the appropriate checkbox for Student Reports or Mass Print Report.

   • Choose the reports you want to hide from the dropdown or available options.

4. Save the changes.

5. Test the configuration by logging in as a teacher to confirm the hidden reports are no longer visible.

Example Scenarios

1. Scenario: Simplifying Report Options

   • An administrator hides rarely-used reports from the Student Reports section.

   • Teachers now see only the most relevant reports, reducing confusion and saving time during their workflow.

2. Scenario: Customizing Reports for Teacher Groups

   • Using custom teacher groups, specific reports are hidden for one group but visible to another.

   • This setup ensures that only teachers who need access to certain reports can see them, improving data security.

Additional Notes

• The Page Policy settings only affect visibility; they do not impact the generation or availability of reports to administrators.

• Regularly review and update permissions and Page Policies to reflect the needs of your staff.