Classes: Mass Updating Classes Associate with Courses

At times, a Course in the master course list will need to be updated (ex: transcript category fix/update). This guide will show you how to apply those changes to the linked classes (CMS and PLS).

Classes (CMS or PLS) are created, but the course attached was missing or had incorrect information.  For some of these, you can push an update the the PLS and/or CMS classes that are associated with that course.

Example:

This PLS class was created, and when we edit we can see on the Reporting Tab, that the Reported in Transcripts section for the corresponding grad type, is set to --Choose--.

This can cause issues with:

• Work Samples- if uploading by category to the archives, any class for a student where ''No Category" is seen, means the Transcript Category was not set for the class.
• Importing Report Cards to the Transcript- You might see an error that the transcript category is missing
• Master Agreement/Independant Study Agreement- the column for Category might be blank

Solution:

You will make your changes in the Master Course List

Navigation: (Admin>Transcripts>Master Course List)

**Alternative Navigation:If you are in the Edit Class, on the First tab you'll see a blue button for "Edit Course", this will allow you to skip the search in the master course list and instead, land right on the course edit page. 

• Make the changes to the course
• Bottom right select the checkbox for "Update Classes"
• Select PLS or CMS in bubble selection. You do have to choose even if you need to do both.  Choose one and then after you save you can toggle the box to the other option and click Save.
• Use the checkboxes to indicate which fields are to be updated
• Click Save- this will force an update on the field for any class that was associated.  You can review this by navigating to a class and editing it>reporting tab.