---
title: "Admin: School/Student Activities / Video"
description: This feature can be used to easily track custom activities (programs, sports, clubs, events, field trips, enrichment activities, after-school programs, labs, etc.) in your school without the need for a Special Enrollment.
---
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February 14, 2024
# Admin: School/Student Activities / Video
## This feature can be used to easily track custom activities (programs, sports, clubs, events, field trips, enrichment activities, after-school programs, labs, etc.) in your school without the need for a Special Enrollment.
The possibilities are endless! You have the ability to manage your enrollments, forms, and rosters. Reports available.
---
### Page Policies:
Cogwheel \> Page Policies
### 
It is recommended to follow the setup steps below in the order presented for the first time. Once you have all the necessary information in the Student Information System (SIS), you can then manage the activities that have been created using the guide provided.
### Setup Steps:
1. Page Policies
2. Forms
3. Manage Activity Types
4. Create New Activity
### Manage Forms
If there are forms that students must complete to participate in a particular activity, you can easily upload them for them to access. Before you register students for an activity, create your forms.
Click **Manage Forms**
You can edit activities as necessary by clicking **on the Blue links**
****
Click **Create New Form**
****
Click **Upload** \> browse and search form on computer \> associate with the School Year \>
Click **SAVE**
****
**On the main page you can Click to preview the form currently uploaded**
****
### Manage Activity Type
**Click Admin \> Portal Management \> School Activities**
Click on **Manage Activity Types** to Add or Edit an existing Activity
Click **Create New Type**
Fill out all information as desired
Click **Save**
### Create New Activity
Click **Manage Activities**
Click on **Create New Activity** to create a new Activity
- - Enter in the relevant information. Required fields noted with red asterisk:
- Name
- Start
- Status
- Primary Advisor
- Type
- School year - make sure to associate with correct year
- **Description & Meeting Days/Times**
- Not required, but this info will be visible in the Portal and used on the printed schedules
- **Attach Form** (permission slips, contract, etc.) to specific activity by
clicking directly **on one of the Available Forms**
**Once the event is Created** , Once the event is created, you can easily enroll students by clicking on the far right of the screen
Click **Add** and or **Mass Enroll** Using the "Mass Enroll" option, you can select multiple students and register them with just a few clicks.
When you click **Mass Enroll ,**Once you click on Mass Enroll, you will be taken to a page where you can select multiple students and register them with just a few clicks.
**Check the box** next to each student you want to enroll
Click **Register Students**
****
You will then be redirected to a screen where you can see the students who are now enrolled
and you can create a New Activity if desired
****
### Manage Activities
- Make sure to click on the **Manage Activities** button to return to the main page
- This is an overview page of ALL activities that you have available
- All columns are sortable
- You can click on the Title of the Activity to edit the activity
**Mass Copy Option**
To save time and effort, you can choose to copy over School Activities, Activity Types, and Forms from one school year to the next at the end of the current year. This means you won't have to create everything from scratch, and you can easily make any necessary edits for the upcoming school year.
Click **Copy Over**
Choose the **School Year**
Select what you would like to copy and option to edit various fields for the upcoming school year.
Click **Copy**
#### From Student Dashboard: **to add a student to an activity**
#### School Activities Tab
Click **School Activities** tab
From the drop down, Select the Activity you want to enroll student in.
Information about the activity will display \> Click **Register Student**
You have the option to **Add Comment** at this time
When the student(s) are registered, their Status will show **Red**, indicating they have missing form(s)
- When you click on the **Activity name**, you will see details regarding the Student enrollment in activity.
- Click the **Red** form if the form has been submitted, which will update the Status of forms to **Green**.
- Enter a Finish Date if needed
School Activities in the Portal
View of Enrolled Activities
There is an option to show School Activities that student(s) are enrolled in the Portal
- If student is missing a form, the title of the Activity will be shown in **red**
- Link will be available to download the **missing form**
**Student can Sign up for an Activity from their Student Portal**
Click **Sign up For Activity Tab**
**Once the Request is Submitted:**
Via Activity Roster - Overall management area
Request will show with Yellow status
You can filter the overall Admin page for “Show only pending Student Requests” for Activities
Click on the **Activity** and navigate to Student Roster
**Process request** - click on Activity to **Accept** or **Decline**
**Yellow Circle:** Student hasn't been accepted into the activity of choice yet
**Red Circle:** Student denied for Activity
**Green Circle:** Has been accepted
**Comment Box:** You can add comments for the activity,when or why rejected
**Forms:** If there are forms that need to be signed can be added to the registration process
### School Activities Panel - Staff & Student Dashboard
#### Student Dashboard
Currently enrolled activities
Show all - previous school years
Magnifying Glass- link to School Activities tab for specific student
#### Staff Dashboard
Current activities Staff Member is Advisor
It will note with red icon that Activity Requires Attention
### School Activities Report
**Reports \> Students \> School Activities Report**
**Various filter options**
You can fitler to see **who is in what activity**
Who has **pending forms**
Who accepted them into the program and when they were accepted
**Teachers \> School Activities Report**
Ability to view Activities for their students and/or Activities for which they are in charge or manage
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[](https://help.schoolpathways.com/knowledge?hsLang=en)
| [Webinar Registration Link](https://www.gotostage.com/channel/6ad5fe45cab0462a930c0420a4bb82e9) | [SIS Log In](https://milestone.plsis.com/mod.php/index.php?) | [School Pathways Blog](https://www.gotostage.com/channel/6ad5fe45cab0462a930c0420a4bb82e9) | Contact Us |
| --- | --- | --- | --- |
[mailto:customerservice@schoolpathways.com](mailto:customerservice@schoolpathways.com)
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```json
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"streetAddress" : "PO Box 432"
},
"description" : "School Pathways offers K-12 Student Information System (SIS) and education software for charter schools and non-traditional programs.",
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}
```