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Initial School Set-Up

Admin: School/Student Activities / Video

This feature can be used to easily track custom activities (programs, sports, clubs, events, field trips, enrichment activities, after-school programs, labs, etc.) in your school without the need for a Special Enrollment.

The possibilities are endless! You have the ability to manage your enrollments, forms, and rosters. Reports available.

Page Policies:

Cogwheel > Page Policies

It is recommended to follow the setup steps below in the order presented for the first time. Once you have all the necessary information in the Student Information System (SIS), you can then manage the activities that have been created using the guide provided.

Setup Steps:

Page Policies
Forms
Manage Activity Types
Create New Activity

Manage Forms

If there are forms that students must complete to participate in a particular activity, you can easily upload them for them to access. Before you register students for an activity, create your forms.

Click Manage Forms

You can edit activities as necessary by clicking on the Blue links

Click Create New Form

Click Upload > browse and search form on computer > associate with the School Year >

Click SAVE

On the main page you can Click to preview the form currently uploaded

Manage Activity Type

Click Admin > Portal Management > School Activities

Click on Manage Activity Types to Add or Edit an existing Activity

Click Create New Type

Fill out all information as desired

Click Save

Create New Activity

Click Manage Activities

Click on Create New Activity to create a new Activity

- Enter in the relevant information. Required fields noted with red asterisk:
  - Name
  - Start
  - Status
  - Primary Advisor
  - Type
  - School year - make sure to associate with correct year
- Description & Meeting Days/Times
  - Not required, but this info will be visible in the Portal and used on the printed schedules
- Attach Form (permission slips, contract, etc.) to specific activity by
  
  clicking directly on one of the Available Forms

Once the event is Created , Once the event is created, you can easily enroll students by clicking on the far right of the screen

Click Add and or Mass Enroll Using the "Mass Enroll" option, you can select multiple students and register them with just a few clicks.

When you click Mass Enroll ,Once you click on Mass Enroll, you will be taken to a page where you can select multiple students and register them with just a few clicks.

Check the box next to each student you want to enroll

Click Register Students

You will then be redirected to a screen where you can see the students who are now enrolled

and you can create a New Activity if desired

Manage Activities

Make sure to click on the Manage Activities button to return to the main page
- This is an overview page of ALL activities that you have available
- All columns are sortable
- You can click on the Title of the Activity to edit the activity

Mass Copy Option

To save time and effort, you can choose to copy over School Activities, Activity Types, and Forms from one school year to the next at the end of the current year. This means you won't have to create everything from scratch, and you can easily make any necessary edits for the upcoming school year.

Click Copy Over
Choose the School Year

Select what you would like to copy and option to edit various fields for the upcoming school year.

Click Copy

From Student Dashboard: to add a student to an activity

School Activities Tab

Click School Activities tab

From the drop down, Select the Activity you want to enroll student in.

Information about the activity will display > Click Register Student

You have the option to Add Comment at this time

When the student(s) are registered, their Status will show Red, indicating they have missing form(s)

When you click on the Activity name, you will see details regarding the Student enrollment in activity.
Click the Red form if the form has been submitted, which will update the Status of forms to Green.
Enter a Finish Date if needed

School Activities in the Portal

View of Enrolled Activities

There is an option to show School Activities that student(s) are enrolled in the Portal

If student is missing a form, the title of the Activity will be shown in red
Link will be available to download the missing form

Student can Sign up for an Activity from their Student Portal
Click Sign up For Activity Tab