Special Programs Basics
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      Special Programs: Enrolling

       

      Setting Special Programs

      Admin»Settings»Special Programs

      Enter in any checkbox on the left of the screen that you would like available to you when you enroll a student in a special program

      • If this special program should affect the “Program Placement” field in Report Writer, choose from the Independent Study (IS) Program Placement drop-down field on the right column
      • SAVE the page

      Student Enrollment in Special Programs

      Only staff members with security permissions can access Special Education fields in the student enrollment area

      Step 1. Click on the Green Plus  under current enrollment area for any student
      You are taken to a new window where you can add the program to the student’s file

      Step 2. Choose the Program type
      If you have permissions, more fields will open where specific details about the enrollment can be entered. If you do not have accessed through the Accomm (Accommodations) tab at the top of the page by permission

      Step 3. Enter a Start Date of the student’s enrollment in this program

      Step 4. If you have a trigger email established for this program type (see section 3 below for more information) click the Envelope Icon to send a notification for this enrollment.

      Step 5. SAVE the page. Special Enrollment will appear under the school enrollment


      If a special enrollment for Special Education, 504 plans, or English-Language Learner is chosen, an asterisk will appear on the student’s dashboard as notification. If the asterisk is not completely colored in, there is missing required information

      Clicking on the asterisk allows those with full permissions to see all information regarding this enrollment. If a user does not have full permissions, they will only see the accommodations area

      Trigger Emails

      You can set a trigger email to alert someone of the enrollment in a Special Education Program or an English Learner Program

      Step 1. Go to Admin»Student Info»Find/add Student

      Step 2. “Set special program recipient in Page Policies” when on the special enrollment page by clicking Options in the bottom right hand corner

      Step 3. Click on Page Policies Tab

      Use policy 1 and 2 to enter the emails of the people who will receive an email notification for

      Special Education enrollments

      EL (English Language) enrollments

      Step 4. SAVE

      — Last Updated by Max Williams on 2016/03/30 16:06