Staff: Link Support Staff to Students

Assign Student to their Teachers

Create Position Titles

Admin > Staff Info > Show Staff List

Click on the Teachers Name you wish to Edit

Click on the Job Class/Assignments tab.

If you don't have any Position Titles or want to add new, click the Add New Job Classification

*If you used staff titles in the deprecated version of the employment tab, you will get a list of the titles you've used in the list (as shown above).

1. Add the Position Title
2. Who the supervisor of the position is
3. If it should be hidden from view for future use

Part II. Setting up staff with Position Titles and staff oversight

Go to any staff member’s dashboard and click on the Job Class/Assignments tab.
Click to Add a New Job Classification or Edit the current one.

Adding a Title > Click on Add Staff Position Title

Note: Position titles are assigned to Staff through the Job Classification tab

Chose a Default Supervisor of that Position (if desired)
Is this position assignable to a student?

Edit or Remove an existing Title:

Locate the Position you would like to make change to and Click on “Edit”
If the Position you wish to edit is a SIS Required Position Title you will not be unable to
delete or edit unless you solely wish to attach a supervisor.

Part III. Set staff oversight to students

Can I see a list of Staff assigned to a Position? You sure can!
• Click on the blue number in the ‘count column’ to view staff name, local Id/staff number &
learning center if applicable

To assign support staff to a student, navigate to the Support Staff tab. Click on Add new support staff *. This action will prompt the support staff box to display on the right side of the page. Select your staff member and save the changes.

*Note: This is NOT for primary teachers or homeroom teachers. Primary and homeroom teachers are still assigned in their respective areas (either in the IS Staff Assoc tab or as a Homeroom Teacher of a CMS Class). An example of who might be assigned as a Support Staff is a Counselor.

Position titles of EL Coordinator, 504 Coordinator, 504 Case Manager, Nurse, SPED SAI Provider, Speech Therapist, Case Manager, Occupational Therapist, SPED Administrator, School Counselor, and Psychologist, are set in Special Accommodations tab OR the respective areas of enrollment.

As an example, you can set a counselor in the Support Staff area OR the Counseling Area. Setting it in one area will link it to the other.

This type of duality is used in all Special Program areas: 504, SPED, EL, and Counseling

Notify Staff of New Student:

Student Dashboard

Click Support Staff

Click in the Box that says "Notify staff of incoming student"

Hide Staff Titles

In addition, there an option to view hidden staff titles when searching for support staff
.

Part IV. Student List

The Student List can be used to search for students linked to staff positions or specific staff. For Instance, I can change the “Staff Position” field to 504 Case Manager and get a list of students assigned to any 504 case manager. If I want a more specific list, I can also use the staff name field to pick a specific staff member with the 504 Case Manager title and the list will populate only his/her list of students.

Part V. PLS Student Roster Oversight.

When choosing how to filter on the PLS Student Roster, you can now choose three methods depending on your permissions and staff position. Teachers will automatically have their students revealed when they login. Two other options are Supervised By and Assigned As.

Supervised By:

If a staff member is set up to oversee multiple teachers, when they access the PLS roster they will have access to the new Supervised By field. In the Students For field, only the teachers they supervise will be listed. This allows them to see the students their teaching staff oversee. If Mr. Smith oversees 10 teachers, when he goes to the PLS Student Roster, he will only see his 10 teachers in the drop-down of staff. Permissions like this will have to be done for each individual school as each school might use this differently.

Assigned As:

If you have a position title to oversee students of a primary teacher, your position title will be available in the PLS Roster. By choosing your title, you will see teachers in the Students For field. Choose a teacher to view their roster of students..