Staff: Support Staff Oversight Setup
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      Staff: Support Staff Oversight Setup/Video

      Track staff positions and staff that oversee other staff. With this feature, searching for staff members that “belong to me” becomes easier too

      Admin>Staff Info>Staff Position Titles
      Admin>Student Info>Show Student List>Choose any student>Click Support Staff tab

      Part I. Create Position Titles

      Click Add Staff Position Title

      In the image above you will see any Staff Position Titles your school currently has in the system, you can edit them on this page as well by clicking the EDIT tab on the far right.

      If you click on the NUMBER in the COUNT column you can see who is active and can edit from this screen as well

       

      Fill in the info that fits the needs of your school
      1. Add the Position Title
      2. Who the supervisor of the position is
      3. If it should be hidden from view for future use
      4. Check if the position can be assigned to a student. THIS IS VERY IMPORTANT FOR LATER USE!
      Click Save

       

      Part II. Setting up staff with Position Titles and staff oversight.

        1. Go to any staff member’s dashboard 
        2. Click on the Job Classification arrow
        3. Click the Pencil Icon to edit
        4. Click to Add a new job classification or edit the current one.


        5. The “job Classification” and FTE % as well as the non-classroom-based assignment
           (if not a teacher) are VERY important to CALPADS. 
          These must be completed even if you don’t set up position titles for your staff.
        6. Click SAVE
      •  You can add more than one position title.
      • You may have a staff member that is a part-time teacher and a part-time administrator. Add both positions if so with the proper percentage of FTE.
      • The FTE for multiple positions can only add up to 100% or CALPADS will give you an error. If you have more than 100% FTE, you may also want to exclude one from reporting to CALPADS.
       
      Once all position titles are set, you will be able to search by position title on the Staff List and see the titles listed

       

      Part III. Set staff oversight to students

      Go to STUDENT LIST

      1. Hover over the name of the student you want to add staff too
      2. Click Add Support Staff
      3. Click the Add New Support Staff 

      Note: This is NOT for primary teachers or homeroom teachers. Primary and homeroom teachers are still assigned in their respective areas (either in the IS Staff Assoc tab or as a Homeroom Teacher of a CMS Class). An example of who might be assigned as a Support Staff is a Counselor.

      • Position titles of EL Coordinator, 504 Coordinator, 504 Case Manager, Nurse, SPED SAI Provider, Speech Therapist, Case Manager, Occupational Therapist, SPED Administrator, School Counselor, and Psychologist, are set in Special Accommodations tab OR the respective areas of enrollment.
      • This type of duality is used in all Special Program areas: 504, SPED, EL, and Counseling

      Part IV. Student List

      The Student List can be used to search for students linked to staff positions or specific staff.

      For Instance, I can change the “Staff Position” field to 504 Case Manager and get a list of students assigned to any 504 case manager.

      If I want a more specific list, I can also use the staff name field to pick a specific staff member with the 504 Case Manager title and the list will populate only his/her list of students.

      Part V. PLS Student Roster Oversight.

      When choosing how to filter on the PLS Student Roster, you will see 3 filter options to view roster 

      • Teacher of Record
      • Staff
      • Staff Position