--- title: "Student Lottery System: Setup Process & Policies" description: Application & Lottery is a paid addition to our current Enrollment Interest Forms and REG-Online features. This module will allow schools to run a lottery to submit a limited number of applicants from their pool, using customizable rules. --- [Skip to content](https://help.schoolpathways.com/knowledge/reg-online-application-and-lottery#main-content) [![School Pathways Horizontal logo DARK](https://help.schoolpathways.com/hs-fs/hubfs/School%20Pathways%20Horizontal%20logo%20DARK.png?width=250&height=117&name=School%20Pathways%20Horizontal%20logo%20DARK.png)](https://help.schoolpathways.com/knowledge?hsLang=en) - [Help Center - Knowledge Base](https://help.schoolpathways.com/knowledge) - [Webinar Registration Link](https://www.gotostage.com/channel/6ad5fe45cab0462a930c0420a4bb82e9) Open main navigation Close main navigation - [Help Center - Knowledge Base](https://help.schoolpathways.com/knowledge) - [Webinar Registration Link](https://www.gotostage.com/channel/6ad5fe45cab0462a930c0420a4bb82e9) - [Contact us](https://help.schoolpathways.com/knowledge/contact-us-form-) [Contact us](https://help.schoolpathways.com/knowledge/contact-us-form-?hsLang=en) How can we help? - There are no suggestions because the search field is empty. 1. [Help Center - Knowledge Base](https://help.schoolpathways.com/knowledge?hsLang=en) 2. [Student Lottery System](https://help.schoolpathways.com/knowledge/student-lottery-system?hsLang=en) 3. [Student Lottery System Setup](https://help.schoolpathways.com/knowledge/student-lottery-system?hsLang=en#student-lottery-system-setup) October 8, 2025 # Student Lottery System: Setup Process & Policies ## Student Lottery System (formerly Application & Lottery) is a paid addition to our current Enrollment Interest Forms and REG-Online features. This module will allow schools to run a lottery to submit a limited number of applicants from their pool, using customizable rules. If you are interested in purchasing this product please reach out to School Pathways,  this is a premium addon module. #### Table of Contents - [Set Permissions for the page- Define Users](https://help.schoolpathways.com/knowledge/reg-online-application-and-lottery#one) - [Set Policies](https://help.schoolpathways.com/knowledge/reg-online-application-and-lottery#two) - [Configure Enrollment Interest Form](https://help.schoolpathways.com/knowledge/reg-online-application-and-lottery#three) - [Setting Up Trigger Emails](https://help.schoolpathways.com/knowledge/reg-online-application-and-lottery#four) - [Messaging History and Resending Results](https://help.schoolpathways.com/knowledge/reg-online-application-and-lottery#five) ---   ### **Define Users** Staff who will be working with App & Lottery also will need the **"Lottery Administrator"** Permission Group added to their profile   **Navigation**: Admin \> Settings \> Security \> Security \> Groups Group titled "Lottery Administrator" Click "Members" link Use the checkboxes on the right to select those who should have full access to the Enrollment Interest form and Lottery Configuration. Click Save --- ### Policies #### School Policies **Navigation**: Admin \> Settings \> Policies **Student Registration** - **Omit Enrollment Interest Signature-** set to Yes if you do NOT want parents to sign the form - **Require Enrollment Interest Form-** set to Yes if you only want REG Online appliants who came from an Approved enrollment interest form - **Ask and Require "Learning Center" on the Enrollment Interest Form-** set to Yes if you want families to choose a specific Learning Center from your available list - **Allow for Sibling and Staff Studen Identification in Enrollment Interest Form-** Setting the "Siblings" or "Staff Children" enables two questions to appear on the form to collect that information **Student Lottery System (App & Lottery)**  - **Program Title-** If your school has different lottery requirements based on things like sites, programs, learning centers, gradelevels, etc, programs are a great way to go! This policy let's you rename the "Programs" to whatever best fits your school - **What email address do you want Application & Lottery communications to be sent from?**- this policy allows the school to customize the reply-to email so it is easier for families to fine and less likely to end up in spam/clutter - **Lottery Non-Winner Application Status**- by default, you can set the Non-Winner application status. If choosing "Rejected" here, but in the Lottery settings the Waitlist option is checked, the waitlist will take priority. #### Page Policies **Navigation:** **Options** Cogwheel (right hand corner) **\> Page Policies** - **admin/reports/enrollment\_interest\_report.php** - **Allow Gradelevel Override**- setting to Yes will enable the submitted gradelevel for a student to be overwritten on the Enrollment Interest Review. Helpful if the parent submitted the wrong gradelevel and you don't want them to re-do the application - **public/registration/enrollment\_interest.php** - **Available Gradelevels**- select the gradelevels you want to appear in the gradelevel dropdown on the Enrollment Interest form. This prevents parents from choosing gradelevels outside of what you offer for your school/program - **Available School Years-** Select the available school years for your parents to choose from. Limiting this helps prevent parents from choosing the wrong one. Available School Years relies upon your calendar settings. If you do not see the school year you are needing, ensure that you have enabled it under *Admin\>Settings\>School Calendars\>Lookup/Manage School Years* --- ### **Configure Enrollment Interest Form** **Navigation: Admin \> Student Lottery System \> Configure Enrollment Interest Form** See[this guide](https://help.schoolpathways.com/knowledge/customizable-enrollment-interest-form?hsLang=en) for detailed information on how to configure the Enrollment Interest Form --- ### **Set Up Trigger Emails** **Navigation:** Admin\>Settings\>Trigger Email See [this guide](https://help.schoolpathways.com/knowledge/trigger-emails-application-and-lottery?hsLang=en) for detailed information on setting up your trigger emails --- ### Lottery Settings Use this set of Guides - [Pre-Qualifications](https://help.schoolpathways.com/knowledge/application-lottery-pre-qualification-filters?hsLang=en) - [Lottery Settings, including Programs,](https://help.schoolpathways.com/knowledge/app-1?hsLang=en) - [Priority Groups](https://help.schoolpathways.com/knowledge/setting-up-priority-groups-for-app-lottery?hsLang=en)     - 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