Table of Contents
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Registering Adult-Age Students or Emancipated Students
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Assigning Themselves as a Parent/Guardian
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Communication Features for 16-18 Year-Olds
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Visual Identification: Adult-Student Icon
Registering Adult-Age or Emancipated Students
During the registration process, students who are 18 or older can be entered just like any other student, but with a few additional considerations.
Best Practices:
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Ensure the date of birth is accurate in Reg-Online so the system can correctly identify them as an adult.
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Include an email address and phone number that the student regularly monitors. This will be important for future communications tools being rolled out.
Assigning Themselves as a Parent/Guardian
In cases where the student is their own legal guardian, they can be added to the registration form as their own parent/guardian.
Steps:
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In the Parent/Guardian section of the registration section, use the student's own information when adding a student.
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Select the appropriate relationship type, such as "Self".
Communication Features for 16-year-old or greater Students
Admin Policies
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Navigate to Admin > Settings > Policies > Communications
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Observe Policies #7 & #8.
- #7 will enable students 18 years or older will be emancipated.
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When both are set to Yes, students who are over 16 years of age and older will be emancipated.
- To manage these Communications, when registering a new student, navigate to their Registration > Parent/ Guardian Information and review the Adult Student Records Controls
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- Adult Communications: Communications intended for Parent/Guardians are sent to the Student instead. Parent/Guardians keep access to the Student's Portal.
- Portal Access: Parent/Guardians lose access to the Student's Portal. Communications to Parent/Guardians are not restricted.
- Emancipated: Applies both restrictions and sets the Student's 'Self' record as their Primary Parent. The Student is considered Emancipated.
- None: Sets the 'Self' record to Inactive and removes its link to the student's login. Parent/Guardians regain communications and access to the Student's Portal.
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The Emancipate option sets the student's own "Self" parent/guardian record as primary, while Communications and Portal Access route parent communications and portal login to the student without changing the primary parent.
- To manage students who were previously entered before policies were enabled, and edit these controls in mass utilize our new Adult Communications bulk edit page.
Adult Communications Bulk Edit
- Navigate to: Admin > Student Info > Adult Communications
- Select Applicable filters, including whether or not to include students 16 years of age
- Select the Bulk Update Action then Select the Students or all.
- Select Apply to Selected.
Visual Identification: Adult-Student Icon
Once the system recognizes a student is 18 or older based on their birthdate, you’ll see a unique icon next to their name throughout the system.
This visual cue helps staff quickly identify when a student is legally considered an adult, so communication, permissions, and documentation are handled accordingly.