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Step 4: End Of Year Rollover – Copy CMS Classes (Between School Years)

Copying CMS classes from one school year into the next to prepare for upcoming registration, scheduling, and attendance tracking.

Navigation

  • Learning Centers > Desired Learning Center > List Classes 

    1. Utilize the filter for Registration Windows if your classes have varying dates (e.g., Fall/Spring vs Year Long). If all classes span a year, you can bypass this step.
    2. Select the option to "Show Classes/Refresh" to display the classes in the desired Learning Center.
    3. Continue scrolling until you reach the bottom of the page.
    4. Navigate to the option labeled "Mass Copy Classes" and click on it to proceed with copying classes in bulk.
    5. Choose the classes you wish to copy.
    6. Choose the Learning Center where you want to copy the classes to.
    7. Specify the dates for your classes: (These dates will determine the start and end dates of the classes when copying them over)  

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  • Adjust any necessary details in the classes such as instructor names and meeting times/days. If the class is linked to external curricula like Edgenuity or Google Classroom, refrain from duplicating the curricula.
    1. Avoid duplicating students when transferring classes to the upcoming school year.
    2. Avoid entering instructor start and end dates unless there is a change in teachers.
  • After you have made all the necessary adjustments, click on the "Copy Classes" button to proceed with copying the classes.
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  • Update your preferences on the class list to view the upcoming school year's schedule. Click on "Show Classes/Refresh" to see the newly created classes.
  • Continue to follow the steps as necessary until all classes have been successfully copied.