Transcripts: Settings

 

Admin»Settings >Transcripts/Report Cards

Select the "Set Transcripts Credit Requirements" link from the menu or click the "Credits" tab.

Enter the name of the school type, select grade levels, report card template(s), and indicate if this school type should calculate credits then click the "Save" button.

*Upon saving a new school type a new “General Education” graduation type will be auto created.

Select the “Add a new course category” link then enter a category name and Click SAVE.

In order to set the number of credits required for each course category enter the amount of required credits and click the "Set" button.

Determine what optional information will be included in students' printed transcripts.

Admin > Transcripts > Transcripts/Report Cards

Select the "Set Printed Transcript Options" link from the menu.

Review the optional customizations for printed transcripts and select any desired updates then click the "Save" button.

Define Transcript Modifiers by selecting the "Define Transcript Modifiers" link from the menu or clicking on the "Mods" tab. 

Select the modifiers you wish to include on your transcripts. A default list is provided, which may meet your needs. If you wish to enhance this list with additional modifiers, click on "CHANGE MODIFIER LIST" followed by the "ADD" button.

Example: There may be instances where students enroll in courses that are not intended for credit. To accommodate this, click "Add" and input "nc" alongside "course not taken for credit" in the respective fields.

Next, modify the Modifier Set by selecting "Create New Set Called" and enter your desired name in the provided field. After completing these steps, click "Save."

Additionally, you have the option to enable the 'Skip GPA' calculation and 'Skip Credits' calculation for any course associated with this modifier. Remember to click "Save" to apply your changes.

Click "Cancel/Exit" to return to the main page.

Select the appropriate option for where you want this modifier to be applicable. Choosing "USE" designates it for the Student Information System (SIS), while selecting "RW/PLS" allows teachers to utilize it as a modifier within the PLS (Personal Learning System).

Click "Use Selected".

To define Marks and Modifiers click the "Mods & Marks".

This page displays a comprehensive list of class marks that are permitted for transcripts, along with the associated modifier sets. You have the option to configure which marks are compatible with specific modifier sets to ensure proper grading standards are maintained.

For instance, you may choose to restrict pass/fail classes to only utilize a "P" mark for pass and specific marks for fail. This is the section where you can enforce that guideline.

The section titled "No Modifiers Selected" indicates whether you want to permit a mark to be used independently of any modifiers. For example, a "P" mark (for pass) cannot be applied unless the Pass/Fail modifier (pf) is activated.

Select the marks that are permissible with each class modifier set, and then click "Save Allowed Marks" to confirm your selections.

To access the GPA types page click on the "GPA Types" tab.

In this section, you will find the various types of GPAs that are currently being calculated and made available. Here, you also have the option to create new GPA type definitions for your transcripts.

The default settings are configured to ensure accurate calculations. It is advisable to consult your account representative for assistance before making any changes, as adjustments will impact ALL calculations related to the specific GPA.

Class Rank Column: This column indicates whether the selected GPA Type is utilized for calculating class rank. Modifying this setting will impact the class ranks of all currently enrolled students.

Report Cards Column: This column specifies if the selected GPA Type is used to determine the GPA displayed on report cards. While transcripts may feature multiple GPA types, report cards will only display the one selected here. Typically, this GPA Type aligns with class rank, although exceptions may occur.

Default Scale - The scale can be adjusted based on the modifiers applied to a student's transcript. If no modifiers are in use, you will need to specify the scale that should be applied. The selection made on this page will serve as the "default" for GPA calculations. To view the settings for each modifier, click on "More Details." If you select "Unweighted," any item marked as default on the "More Details" page will be treated as unweighted.

This feature is designed to streamline the user experience. For instance, in the example below, all GPAs are configured as unweighted. Additionally, when you access "More Details" for any GPA type, any modifier designated as "default" will automatically be set to unweighted.

1. Establish the GPA types for your institution. If additional types are necessary, please select the "Add New Type" option.
2. Decide whether you want to calculate class rank based on this GPA type. You must make a selection and then click "Save Class Rank/Default Scales." If you wish to add another GPA type for class rank calculations, simply select the new type and click "Save Class Rank/Default Scales" again to apply your changes.
3. Decide whether you would like the GPA to be calculated on an unweighted scale or a weighted scale. If you prefer that all grade types maintain their standard values (a maximum of 4.0), you should select "Unweighted." However, if you wish to provide extra points for honors or advanced placement courses, you can opt for a weighted scale, which can extend up to 5.0.
4. Select "More Details" to specify the grade levels applicable to this GPA type, and then indicate the modifiers you wish to associate with it. The "Default" option will automatically apply the grading scale established in Step 3, which is typically unweighted. For instance, it's important to note that the Pass/Fail grade type will not contribute to the GPA calculation, while honors and Advanced Placement (AP) courses will receive additional points. Once you have made your selections, click "SAVE" to finalize your changes on this page.

 

Step #5 - Define Transcript GPA Scales

To define transcript GPA scales select the "Define Transcript GPA Scales" link from the menu or click the "GPA Scales & Marks" tab.

Input the desired values for the GPA scales that will be applied when calculating GPAs for the various Marks on transcripts. If you prefer not to include a specific Mark in your transcripts, simply leave the corresponding entry box empty.

If the existing marks do not meet your needs, you have the option to add custom marks. To remove a mark, please enter the word “CONFIRM” in all capital letters to verify the deletion.

The checkboxes determine which marks are permissible for teachers to utilize on the various report cards configured within the system.