Reports: Truancy Report

Learn how to generate and manage truancy notifications for students in the School Pathways system, including creating customized letters and ensuring compliance with school requirements.

Table of Contents

• Accessing the Student Truancy Report
• Filtering and Generating the Report
• Sending Notifications
• Customizing Letters
• Important Note on Notifications

Accessing the Student Truancy Report

1. Go to Scope Dashboard.
2. Navigate to Reports > Student Truancy Report.
   

Filtering and Generating the Report

• Click on Reports to access the reporting options.
• Select Student Truancy Report.
• Use the Filter Options by clicking the dropdown arrows to adjust parameters such as date ranges and student groups.
  • The default range is set to Start Today.
• Once filters are applied, click Generate Report.
  

Sending Notifications

1. Select the checkbox next to each student to whom you would like to send truancy letters.
   
2. Review the list of students flagged as truant.
   • Truant students will have yellow dates next to their names, indicating periods of concern.
3. Select students by clicking the checkbox next to their names. A blue checkmark will appear for selected students.
4. After selecting students, click Print Letters or Email Letters for Selected Students.
   
5. The truancy letters will appear on your screen for review. You can either print the letters directly or allow the system to automatically send them to families using your pre-defined letter templates. 

Customizing Truancy Letters and Codes

Schools can adjust truancy letters and the attendance codes used for tracking truancy through the following steps:

1. Navigate to Admin > Attendance > Admin > Truancy Notifications.
2. Truancy Attendance Codes:
   • Below you will see a list of attendance codes used in non-informational programs.
   • Select which codes will be tallied towards the truancy count when generating notifications.
   • You can also select which codes will display on the notification letters themselves (this can include non-truant codes).
   • Note: Only attendance codes that have been actively used (claimed) will be shown.
3. Truancy Letters and Notifications:
   • Below you will find a list of truancy letter templates that can be customized to meet your school’s needs.
   • Default letters are provided as templates, which can be edited and re-saved as desired. You also have the option to "Add New Letter" to create one from scratch.

For further instructions, refer to the User Guide for Truancy Notifications and Letters.